The MAP S.Platis Group (as defined below) is committed to protect individuals’ personal data in line with the requirements of applicable law.
The MAP S.Platis Group commitment applies to all individuals whose personal data it may process. “Personal Data” means any information relating to an identified or identifiable natural person.
1. Who is the MAP S.Platis Group
The MAP S.Platis Group comprises of M.A.P. BUSINESS SOLUTIONS LTD, MAP FINANCIAL TECHNOLOGIES LTD and MAP ACCOUNTING SERVICES LTD (each referred to as the “MAP S.Platis Entity” and collectively together with respective affiliates the “MAP S.Platis Group”).
M.A.P. Business Solutions Ltd provides various services including, financial services advisory, internal audit and business consultancy services.
MAP FINANCIAL TECHNOLOGIES LTD provides various services including transaction reporting and other technology services.
MAP ACCOUNTING SERVICES LTD provides various services including, audit and assurance, accounting, and bookkeeping services, VAT, payroll and taxation.
As the Controller, each MAP S.Platis Entity determines the purpose and means of processing individuals’ personal data. In each case, the personal data controller will be the MAP Member:
2. Personal data that we may collect:
Each MAP S.Platis Entity processes different personal data for a variety of reasons. These may include:
Personal data for contact, service provision and other purposes:
These may include, name, position, residential address, identification details (e.g. passport) postal address, business address, mobile number, email address, proof of source of income, login and other account data where you may be provided such data by an MAP S.Platis Entity to logon to any platform by which an MAP S.Platis Entity may offer its services.
Information necessary to make payments:
This may include bank account details and other relevant details.
In offering its services to its clients, each MAP S.Platis Entity may process personal data relating to individuals such as proof of residence documentation, source of income, tax identification numbers.
Publicly available information:
Each MAP S.Platis Entity may also process personal data from public sources including from databases for compliance checks.
Appointment to office:
Each MAP S.Platis Entity may process personal data in relation to individuals that may be appointed to an official position such as directors, shareholders or the secretary to a company or officers or persons involved in any other legal entity.
Compliance with statutory obligation:
Each MAP S.Platis Entity may process personal data where obliged to do so under the law (e.g. employment records, company records, tax reporting obligations).
3. Time of collection of personal data
Personal data may be collected by an MAP S.Platis Entity where you or an organisation with which you are related in any capacity (e.g. employee, officer, representative) contact the MAP S.Platis Entity in relation any services that it may provide. Your personal data may also come to our possession in case you express any interest to and/or become an employee of any MAP S.Platis Entity. Your data may also be processed if you sign up to receive any informative or marketing material including our Regulatory Alerts. Your data may also be collected when an organisation engages an MAP S.Platis Entity to provide services and you are engaged in the organisation in any capacity that is relevant (for example, director, representative, employee of such entity with which the MAP S.Platis Entity deals in providing any services.)
An MAP S.Platis Entity may also collect personal data from other sources including client entities, government agencies and risk intelligence service providers (e.g. World-check).
4. Use of your personal data:
Each MAP S.Platis Entity will process personal data to:
5. Legal ground for personal data processing
Each MAP S.Platis Entity may process the personal data set our above on one or more of the following:
6. Provision of your personal data to third parties
7. The safety of your personal data
The MAP S.Platis Group takes the appropriate measures (physical, organisational and technical) to ensure the safety of your personal data. Your personal data may be stored electronically or in paper form.
8. Personal data that you or a Client Entity provide to us in relation to other individuals.
Where you or a Client Entity provides to any MAP S.Platis Entity personal data of other individuals (e.g. officers, secretary, employees, other individuals that the Client Entity interacts with or persons related to you) you or the Client Entity (as the case may be) represent to such MAP S.Platis Entity that you or the Client Entity are duly entitled to do this.
You or a Client Entity also represent and that the individual in question is aware of the relevant MAP S.Platis Entity’s data protection practices as stated in this policy which may be relevant to the individual, how such MAP S.Platis Entity may be contacted as well as such information that you or a Client Entity are obliged to provide to such individual under applicable laws in relation to any MAP S.Platis Entity.
9. How long we store your personal data for
Each MAP S.Platis Entity stores personal data for no longer than is reasonably necessary for its processing purposes. Where an MAP S.Platis Entity stores personal data based on your consent, it will delete such personal data when you withdraw your consent and provided that it is not obliged under law to maintain such data. In case of recruitment activities, the MAP S.Platis Entity will delete your personal data if you are not employed unless you expressly consent for to the storing of your personal data for potential future roles and/or other purposes. If you accept an offer of employment by the MAP S.Platis Entity, any relevant personal data collected during your pre-employment period will become part of your personnel records and will be retained. Each MAP S.Platis Entity may in any case, keep personal data as long as is necessary for the defending or making of legal claims as provided by applicable limitation laws in Cyprus.
10. Transfers of personal data to third countries
Each MAP S.Platis Entity may transfer personal data to third countries outside the EU/EEA where required for any of the purposes stated above including for storage purposes. In each such case, the relevant MAP S.Platis Entity will ensure that such transfers will comply with the General Data Protection Regulation (Regulation EU 2016/679 based on a Commission Adequacy decision, or appropriate safeguards (e.g. standard contractual clauses) or other grounds provided by the GDPR. You may contact the relevant MAP S.Platis Entity in order to be informed of the appropriate or suitable safeguards (as the case may be).
11. Your rights as a data subject
Each MAP S.Platis Entity may charge you a reasonable administrative fee for of your requests that are unreasonable or excessive as sell as where you request additional copies.
Each MAP S.Platis Entity will endeavour to satisfy your requests promptly and no later than the time limits set by the applicable law. If you have a complaint, you may submit a complaint as stated below.
12. Failure to provide personal information
If an MAP S.Platis Entity requests you to provide to it personal data and you fail to do so such MAP S.Platis Entity may not be in a position to provide a service and/or enter into an agreement with you, in which case it will inform you accordingly.
13. Your right to make a complaint
Each MAP S.Platis Entity will endeavour to promptly respond to your requests and complaints. In the event that you are unsatisfied, you may submit a complaint to the relevant MAP S.Platis Entity at the following email address:
If you are still unsatisfied you may submit a complaint to the Commissioner for the Protection of Personal Data. An MAP S.Platis Entity can provide you with the contact details upon request.